July 2, 2014

Record Imaging

Introduction

An electronic document management system involves storing documents digitally, capturing both image and text. Once this is done, users can then retrieve information easily using a PC. Electronically converted purchase invoices, for example, can be archived immediately and readily accessed by anyone who may require the information, reducing the need for multiple hard copies and speeding up the delivery of these documents to departments.Document management systems also offer the opportunity to streamline procedures through the management of work queues.

Scanning Staff

 Benefits

Document management and workflow techniques are now widely used in many organisations. There are significant corporate benefits that can be derived from implementing these techniques. The following advantages –

  • Ease of access to information. This is a result of the ability to index documents and allow flexible access to them so that they can be viewed on an Intranet and searched for specific topics.
  • Prevention of the loss of information. Electronic imaging avoids wasted time searching for lost or misfiled documents.
  • Security of Information. Documents can be backed up electronically and are protected for loss by fire and also documents will avoid damage caused by multiple handling.
  • Version Control. Avoids the risk of using out-of-date documents or having multiple copies by providing for an archived master copy, this would be appropriate for future uses.
  • Paper Storage Costs.  Documents can be stored in cheap, off-site storage whilst the images are used, or potentially destroyed.
  • Paper Handling Costs.  Reducing the volume of paper passing through the internal mail system.

 Document Imaging and Scanning Services

Up to 400 dpi, black and white, grayscale, or color. We offer de-skewing, de-speckling, and other image processing that can make the scanned image even better than the original. IT Mark has gained much expertise in the volume scanning and storage of office document. Full indexing is provided. In excess of 15,000 A4 images may be stored on a single CD-ROM and can be made to be self-standing, ie, no additional software to view and retrieve the contents. We can also supply images together with a database file to enable clients to upload images into their own systems.

We are able to convert page sizes up to A0 in colour and integrate them into multi-page documents, so existing reports with mixed large format pages can maintain their integrity in order, look and colour.

 On-Site Document Scanning Services

The IT Mark Document Scanning process is unique and remarkably efficient.  We use the latest in software and high-speed scanners to make the office conversion process as quick as possible.IT Mark provides document scanning services in efforts to drive your company towards a “paper-less office”. Your organization’s documents are scanned by high-speed scanners in our state of art document conversion center. Our company provides high volume scanning capacity allowing as much as 750,000 scanned pages daily.

IT Mark can bring our operations to your company location. Our on-Site document imaging solution is a convenient way for your company to satisfy your document imaging needs – if your document collection cannot leave your facility due to security regulations.

A team of IT Mark document scanning specialists will travel to your secure site, set-up our document imaging equipment and then scan your documents in a timely manner.

Off-Site Document Scanning Services

IT Mark provides a turnkey solution (prepping, scanning, indexing, storage, and retrieval) for organizations seeking an off-site document imaging provider.

Once we receive your company’s document data, our team maintains strict accountability as we begin the document conversion process. All documents are physically prepared for digital conversion by team members. After data documents are prepped, our operators will customize a process that uniquely fits your company’s requirements for data conversion. All files are accurately and efficiently converted into electronic information.

Converted data files are then indexed by our team members to facilitate future retrieval of converted documents. Upon completion of the conversion and indexing processes, your company files are then output to your company’s specified delivery media.

Record Digitizing ITMark

Technology Partners

Fujitsu

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